Return Codes for 18 Month NCOA

Return Codes for NCOA

There are three fields specific to returns for NCOA.  These fields are COACode and COAFound.  COAFound is a True/False flag that tells whether an address change was found.  Below are the codes that could be returned in the COACode field.

Code: Return code.

Description: Explanation of return code.

Address: “Y”=New address provided; “N”=New address not provided.

How: “D”=Derived by data, returned in lieu of 11 digit; “S”=Derived by software.

 

Code

Description

Address

How

A

COA Match - The input record matched to a COA record. A new address could be furnished. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

Y

D

77

ANK - ANK will not return the actual new address. ANK will, however, provide users a return code indicating a probable move occurred in months 19-48, along with the move-effective date. You should suppress these records from your database or flag these records for deletion and not mail to them.

N

D

66

Daily Delete – The input record matched to a business, individual or family type COA record with an old address that is present in the daily delete file. The presence of an address in the daily delete file means that a COA with this address is pending deletion from the COA master file and that no mail may be forwarded from this address. This return code may be returned regardless of the processing mode, matching logic or COA type. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

S

00

No Match - The input record COULD NOT BE matched to a COA record. A new address could not be furnished. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: When processing in any mode and this return code is received it is required to attempt the match again using the next level of matching logic allowed by the processing mode.

N

D

01

Found COA: Foreign Move – The input record matched to a COA record but the new address was outside the USPS delivery area. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

02

Found COA: Moved Left No Address (MLNA) – The input record matched to a COA record, but the new address was not provided to USPS. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: If this return code is achieved then no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

03

Found COA: Box Closed No Order (BCNO) – The Input record matched to a COA record containing an old address of PO BOX, which has been closed without a forwarding address provided. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

04

Cannot match COA: Street Address with Secondary – In the STANDARD mode utilizing Family matching logic the input record was a potential match to a family type COA record with an old address that contained secondary information. The input record does not contain secondary information. The record is a ZIP + 4 street level match. This address match situation requires individual name matching logic to obtain a match and individual names do not match. Please Note: This return code is only obtained when processing in the STANDARD mode using Family matching logic.

N

D

05

Found COA: New 11-digit DPBC is Ambiguous – The input record matched to a COA record. The new address on the COA record could not be converted to a deliverable address because the DPBC represents more than one delivery point. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

06

Cannot Match COA: Conflicting Directions: Middle Name Related –There is more than one COA record for the match algorithm and the middle names or initials on the COAs are different. Therefore, a single match result could not be determined. This return code is only obtained when using individual matching logic. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

07

Cannot Match COA: Conflicting Directions: Gender Related –There is more than one COA record for the match algorithm and the genders of the names on the COAs are different. Therefore, a single match result could not be determined. This return code is only obtained when using individual matching logic. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

08

Cannot Match COA: Other Conflicting Instructions – The input record was a potential match to two COA records. The two records were compared and due to differences in the new addresses, a match could not be made. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

09

Cannot Match COA: High-rise Default – The input record was a potential match to a family COA record from a High-rise address ZIP + 4 coded to the building default. This address match situation requires individual name matching logic to obtain a match and individual names do not match. Please Note: This return code is only obtained when processing in the STANDARD mode using Family matching logic.

N

D

10

Cannot Match COA: Rural Default – The input record was a potential match to a family COA record from a Rural Route or Highway Contract Route address ZIP + 4 coded to the route default. This address situation requires individual name matching logic to obtain a match and individual names do not match. Please Note: This return code is only obtained when processing in the STANDARD mode using Family matching logic.

N

D

11

Cannot Match COA: Individual Match: Insufficient COA Name for Match – There is a COA record with the same surname and address but there is insufficient first/middle name information on the COA record to produce a match using individual matching logic. This return code is only obtained when using individual matching logic. Please Note: When processing in the STANDARD mode and this return code is received utilizing Individual Logic, discontinue the Individual logic sequence and go straight to the FAMILY matching logic.

N

D

12

Cannot Match COA: Middle Name Test Failed – The input record was a potential match to a COA record. A match cannot be made because the input name contains a conflict with the middle name or initials on the COA record. This return code is only obtained when using individual matching logic. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

S

13

Cannot Match COA: Gender Test Failed – The input record was a potential match to a COA record. A match cannot be made because the gender of the name on the input record conflicts with the gender of the name on the COA record. This return code is only obtained when using individual matching logic. Please Note: When processing in the STANDARD mode and this return code is received utilizing Individual logic, discontinue the Individual logic sequence and go straight to FAMILY matching logic.

N

S

14

Found COA: New Address Would Not Convert at Run Time – The input record matched to a COA record. The new address could not be converted to a deliverable address. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

S

15

Cannot Match COA: Individual Name Insufficient – The input record was a potential match to a COA record that contains a first initial and middle initial/name [ex. C M Smith or C Mary Smith]. A match cannot be made because the input middle initial/name is missing or does not equal the middle initial/name on the COA. This return code is only obtained when using individual matching logic. Please Note: When processing in the STANDARD mode and this return code is received utilizing Individual logic, discontinue the Individual logic sequence and go straight to FAMILY matching logic.

N

S

16

Cannot Match COA: Secondary Number Discrepancy – The input record was a potential match to a street level COA record. However, a match is prohibited based on one of the following reasons: 1) There is conflicting secondary information on the input and COA record; 2) the input record contained secondary information and matched to a family record that does not contain secondary information. In item 2, this address match situation requires individual name matching logic to obtain a COA match and individual names do not match. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

S

17

Cannot Match COA: Other Insufficient Name – The input record was a potential match to a COA record that contains a full first name and full middle name. The input middle initial/name is missing or different from the middle name on the COA. A match cannot be made because the first name on the COA was truncated (drop-n flag) and the middle names must be equal in order to make this match. This return code is only obtained when using individual matching logic. Please Note: When processing in the STANDARD mode and this return code is received utilizing Individual Logic, discontinue the Individual logic sequence and go straight to FAMILY matching logic.

N

S

18

Cannot Match COA: General Delivery – The input record was a potential match to a COA record from a General Delivery address. This address situation requires individual name matching logic to obtain a match and individual names do not match. Please Note: This return code is only obtained when processing in the STANDARD mode using Family matching logic.

N

D

19

Found COA: New Address not ZIP+4 coded or New address primary number not DPV confirmable – There is a change of address on file but the new address cannot be ZIP+4 coded and therefore there is no 11-digit DPBC to store or return, or the new address primary number cannot be confirmed on DPV. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

20

Cannot Match COA: Conflicting Directions after re-chaining – Multiple COA records were potential matches to the input record. The COA records contained different new addresses and a single match result could not be determined. This return code may be returned regardless of the processing mode, matching logic, or COA type. Please Note: If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

N

D

91

COA Match: Secondary Number dropped from COA – The input record matched to a COA record. The COA record had a secondary number and the input address did not. Please Note: This return code is derived from Individual and business matching logic only. If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

Y

S

92

COA Match: Secondary Number Dropped from input address – The input record matched to a COA record. The input address had a secondary number and the COA record did not. The record is a ZIP + 4 street level match. Please Note: This return code is derived from individual and business matching logic only. If this return code is achieved, no other matching attempts are permitted regardless of the PROCESSING mode.

Y

S

 

Return Codes for NCOA Processing Summary Report

 

Pre-processes performed:

  • N = None
  • Y = Yes but with no data modifications
  • D = Yes, data modifications from sources other than postal data
  • P = Yes, data modifications from postal data only (i.e.: ZIP+4, DPV)
  • B = Yes, data modifications from postal and other sources

 

Concurrent Processes Performed

  • N = None
  • Y = Yes but with no data modifications
  • D = Yes, data modifications from sources other than postal data
  • P = Yes, data modifications from postal data only (ie:ZIP+4, DPV)
  • B = Yes, data modifications from postal and other sources

 

Post-processes Performed

  • N = None
  • Y = Yes but with no data modifications
  • D = Yes, data modifications from sources other than postal data
  • P = Yes, data modifications from postal data only (LACSLink ™)
  • B = Yes, data modifications from postal and other sources

 

Standard Output Returned

  • Y = All NCOALink required output returned to client
  • N = Post-processes modified return information (i.e.: updates applied to list)
  • B = Post-processes modified return information; however, separate file containing all required output data was also returned

 

Matching Logic Applied

  • S = Standard (Business, Individual and Family matches allowed
  • I = Individual only
  • B = Business only
  • C = Individual and Business only
  • R = Individual and Family only

 

Data Returned

  • C = COA Data Returned (including footnotes and processing statistics)
  • F = Footnotes (no COA data included; may include processing statistics)
  • S = Statistics only (no COA data or footnotes provided)

 

Class of Mail

Alphanumeric. Class of mail to be used for mailings produced from customer mailing list.

  • A = First-Class only
  • B = Periodicals only
  • C = Standard Mail only
  • D = Package Services only
  • E = First-Class & Periodicals
  • F = First-Class & Standard Mail
  • G = First-Class & Package Services
  • H = Periodicals & Standard Mail
  • I = Periodicals & Package Services
  • J = Standard Mail & Package Services
  • K = First-Class, Periodicals & Standard Mail
  • L = First-Class, Periodicals & Package Services
  • M = First-Class, Standard Mail & Package Services
  • N = Periodicals, Standard Mail & Package Services
  • O = First-Class, Periodical, Standard Mail, Package Services